6 Tricks to Help Your Team Run More Efficiently

The word ‘efficiency’ gets thrown around quite a lot. When asked to name what we want to see more of in the workplace, many of us will say efficiency. Similarly, when asked to describe our best attributes, don’t be surprised when efficiency pops up again.

Maybe it is a cliché. However, clichés become that way for a reason; because they are true and valid. Imagine a wholly inefficient team in your workplace. What does it look like? Chances are, it looks like your worst nightmare, like a colossal waste of money, and a disaster for your business.

Don’t fall prey to inefficiency. Try out these six tricks for ensuring your team runs in a finely-honed, highly-effective manner, then to learn more, watch the Migrating to Office 365 from Google webcast from Microsoft Office.

Enjoy More Effective Communication

We tend to have a bit of a ‘quantity over quality’ attitude to communication. We listen to the loudest voice. We praise the individuals who have the most to say and we get upset at those who remain silent. While communication is undoubtedly invaluable in business, perhaps this approach is the wrong one. It leads to inefficiency at best and confusion at worst.

Instead, focus on effective communication. Pencil in two blocks of time each day that your team can spend checking emails and tell them to avoid email at all other times. Hold meetings only when positive outcomes are within reach in order to encourage efficient and meaningful debate. This will give your team more time to focus on achieving their goals.

Construct Digital Channels Which Pull Their Weight

The digital element of business has become vital. All businesses need to operate in digital channels. They need their own personally branded web presence and they need to be active on a variety of social media platforms. Unfortunately, too many organizations simply pay lip service to these channels, not using them effectively. Inefficiency is the result.

Let’s consider your marketing efforts. If you have a wealth of online content which encourages inbound impressions and clicks from users, this takes a significant amount of pressure off your outbound marketing team. For customer service, deploying an effective and well-publicized service channel on social media will make your human customer service teams more effective. Getting your digital strategy right leads to boosted efficiency across the board.

Build Your Efficiency Toolkit

But an effective digital strategy is not limited to your online presence. There are a wide range of applications and platforms which you can deploy to help you iron out any problems or issues within your team and to secure high levels of efficiency.

If you have a large team, which includes remote workers or staff members who have to operate in different working environments, there are applications that can help you to bring these disparate elements together into a harmonious whole.

Others enable companies to make accurate estimates of time and cost for projects, which can then be fed back to clients.

You should look for a suite of tools and applications designed to give you and your business the efficiency it needs.

Know Your Team, Assign Them Correctly

Your human team is your business’s most valuable resource. When you hired staff for your organization, you did so because these staff members had skills, experience, knowledge and ability, which could be applied directly to your business. You can look at building a business in the same way as building a house. If you hire a plumber, don’t put her to work on interior decorating. Or, if you hire an interior designer, don’t ask him to handle the wiring.

So, get to know your team. What are their strengths and weaknesses? Once this is understood, ensure that each and every task which is associated with your business is being taken care of by your best man or woman. Don’t leave anything to chance; put your team to good use and incredible efficiency will be your reward.

Foster Positivity at All Levels

Fundamentally, an efficient working environment must be a positive one. This means fostering a positive attitude from all team members at every level of the organization and building an atmosphere in which problems can be solved effectively and efficiently.

This is about far more than simply putting a brave face and a united front towards a potential issue. It is about creating positive frameworks in which those issues can be dealt with without damaging efficiency. Pro-active problem solving ahead of time, insight and understanding into improvements that must be made, and an organizational structure which everyone can be proud of; these are the results of comprehensive positivity.

The most enticing thing about efficiency is that you don’t need to put it off. There is no need to delay or stall in your quest for a slick and well-oiled workplace. All the tools you need to achieve this are right in front of you. It’s time to put these into action.

To learn more, watch the Migrating to Office 365 from Google webcast from Microsoft Office.

Image via Pixabay

Michael Brenner

Michael Brenner  is a Top CMO, Content Marketing and Digital Marketing Influencer, an international keynote speaker, author of "Mean People Suck" and "The Content Formula" and he is the CEO and Founder of Marketing Insider Group, a leading Content Marketing Agency . He has worked in leadership positions in sales and marketing for global brands like SAP and Nielsen, as well as for thriving startups. Today, Michael helps build successful content marketing programs for leading brands and startups alike. Subscribe here for regular updates.